Mixed Sports Gathering and Picnic Races Permits - Victoria

Service summary

You will require this permit if you intend to hold sporting or community events that involve horse, harness, pony racing or the attendance of bookmakers. Permits are only issued to non-proprietary sporting or community organisations which are raising funds for charitable purposes, or the purposes of the organisation.

Sporting, community and other non-profit organisations wishing to hold sporting or community events that involve horse racing or the attendance of bookmakers must obtain approval from the Minister.

Please consult the responsible agency for more information and to ascertain the level of compliance (if any) that may be required.

Service type


A licence defines the need to obtain recognition / certification and registration to undertake a certain business activity.

Eligibility requirements

To be eligible for this permit you must:

  • comply with any relevant Codes of Practice
  • complete any application forms and attach any documentation as specified by the Agency
  • be a non-proprietary organisation.

Please consult the responsible agency for more information regarding eligibility requirements.

Ongoing requirements

You will need to:

  • enforce and comply with the Model Bookmaking Rules for Clubs and Other Bodies holding Mixed Sports Gatherings, Athletic / Cycle Races and Club Betting Functions
  • ensure Bookmakers and Bookmakers Clerks hold current Certificates of Registration;
  • comply with the relevant Codes of Practice
  • submit the required documents after the gathering.


A permit remains in force until it is cancelled or surrendered.



Please consult the responsible agency for information on fees to be submitted with your application.



Please lodge the completed application form and any associated documents directly with the Agency. You will need to attach a copy of the proposed program of events for the picnic races or mixed sports gathering. If you are applying for the first time you will also need to attach:

  • A copy of the organisation's constitution; and
  • A copy of the organisation's Certificate of Incorporation (if applicable).

Administering agency

Racing Victoria

Act(s) name

Racing Act 1958 (Victoria)

Contact details

Licensing Officer
Racing Victoria

Operating address:
400 Epsom Road
Flemington, Victoria 3031


03 9258 4258


1300 139 401


03 9258 4326


https://rv.racing.com/ Opens in a new browser window


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